Constitution, Bylaws and Code of Ethics
Constitution of the Sea Kayak Guides Alliance of British Columbia
The name of the society is the Sea Kayak Guides Alliance of British Columbia (SKGABC).
The purpose of the society is to establish, promote and maintain high standards of sea kayaking safety, conduct, and representation through an alliance of professionals.
This society is a member-funded society. It is funded primarily by its members to carry on activities for the benefit of its members. On its liquidation or dissolution, this society may distribute its money and other property to its members.
By-Laws of the Sea Kayak Guides Alliance of British Columbia
The SKGABC will serve its purpose by:
- Setting and promoting operating standards and professional requirements.
- Setting and promoting minimum impact standards.
- Representing the interests of SKGABC members to private and commercial groups, First Nations, government agencies and media.
- Encouraging on-going professional development through training, sharing of experience, continual self-assessment to ensure safe practices, and access to SKGABC programs.
- Affiliating with other organizations whose purposes are to develop and promote safety among those who have direct or indirect responsibility for the safety of others.
- Creating and maintaining a fund or funds and disbursing from time to time all or part of the capital thereof, or the income there from, in furtherance of the purposes of the SKGABC.
- Facilitating sustainable employment patterns and relationships within the industry.
- Sustaining and improving access to paddling destinations, launch sites, and camping sites for SKGABC members, to the benefit of the entire paddling community.
- And for such purposes and to facilitate the establishment, operation, maintenance and enhancement of the SKGABC, the SKGABC may develop resources, may accept grants and other remittances of money and other property, may accept, hold, administer and deal with endowments and may do all other such lawful things as may be necessary or desirable to fulfil the purpose of the SKGABC.
Individual memberships shall be open to anyone desiring to support the objectives of the SKGABC and may be granted on submission of an application and payment of prescribed fees.
Guide Membership (Voting): $60
- A Guide Membership is open to an individual eligible to receive SKGABC Certification having successfully passed a SKGABC exam or assessment, or by special application to the Certification Committee.
Associate Membership (Non-voting): $60
- An Associate Membership is open to any individual who supports the objectives of the SKGABC. Associate non-voting memberships may be extended to interested individuals or organizations wishing to support the SKGABC.
- All members are in good standing except a member who has failed to pay his/her current annual membership fee or any other subscription or debt due and owing by him/her to the society and he/she is not in good standing so long as the debt remains unpaid.
- Every member shall uphold the constitution of the SKGABC and comply with the By-Laws, Code of Ethics, and Operating Standards.
- A person may apply to the directors for membership in the society and on acceptance by the directors shall be a member.
- Memberships can be reviewed at any time by the membership committee consisting of at least one appointed board member.
Cessation of Membership
Cessation of membership may occur:
- As per the Societies Act,
- If a member is not in good standing, or
- If member is ruled to be not in compliance with SKGABC policies, Bylaws, Operating Standards or Code of Ethics.
In the case of cessation of membership due to non-compliance, due process will be followed as outlined in the SKGABC Complaint Process.
Annual General Meeting
- The Annual General Meeting (AGM) will be held between September 15 and November 15 of each year, or in exceptional circumstances not more than 15 months after the adjournment of the previous AGM.
- A notice of the AGM shall be sent by email to the address of all members in good standing not less than 14 days prior to the date of the meeting.
- It will be the function of these meetings to determine policy, review and amend the operations of the SKGABC, receive written reports from committee/agencies, conduct elections of the board of directors, make decisions with respect to affiliation and accept or reject applications for affiliation, and deal with such other business as may arise.
- Voting on matters at an AGM will be made by simple majority unless otherwise stated.
The Order of Business at the AGM shall be:
- The Adoption of Rules of Order.
- The Adoption of the minutes of the previous AGM and executive meetings.
- President’s Report.
- Reading of correspondence at the discretion of the executive (correspondence addressed to the AGM).
- The consideration of the financial statements.
- The reports of the executive (on matters voted on by the membership).
- Report of the Treasurer.
- Reports of the Committees.
- Motions for amendments to the by-laws.
- Election of the Board of Directors (as per the Societies Act).
- Appointment of an auditor.
- Other business.
- An individual must be a voting member in good standing in order to have the privilege of one vote.
- Each member elected to the Board of Directors shall be entitled to one vote.
- Proxy votes may be sent out to members who indicate by email correspondence that they cannot attend the Annual General Meeting.
- Proxy votes shall be restricted to issues of special resolution or election of Board of Directors
Board of Directors
- The SKGABC shall have a Board of Directors consisting of 8 elected SKGABC members.
- Each Director's term of office is two years.
- Elections will be staggered so no more than 5 Director positions expire in the same year.
- If the slate of elected members to the Board of Directors falls short of the required eight officers a mail vote will be activated.
- Election voting is a privilege attained by being a member in good standing at the time of the Annual General Meeting or Extraordinary General Meeting.
- Board of Director meetings can be conducted by a quorum of four Directors.
- Voting on Board of Director matters will be by simple majority.
Board of Directors’ Duties and Responsibilities
- The Board of Directors shall manage the affairs of the SKGABC except where these bylaws require specific authorization from the membership at the AGM.
- The President will supervise the other officers in the execution of their duties. The Board may assign other duties and responsibilities to the President by Board Resolution.
- In the absence of the President the Vice-President will carry out the duties of the President. The Vice-President will carry out such other duties or responsibilities as may be assigned to them by Board Resolution.
- The Secretary will be responsible for keeping minutes of all meetings of the Board.
- The Treasurer will be responsible for maintaining society financial statements. Revised October 2018 -- Voted in by membership at the November 2018 AGM
- The Secretary and Treasurer positions may be held by one Board Member, or by two separate Board Members.
- The Board of Directors may appoint an Executive Director to perform duties and responsibilities as assigned by the Board of Directors.
- The Board of Directors shall meet not less than four times per year, with a maximum time of 5 months between meetings.
Committees and Sub-Committees
- The Board of Directors may establish committees as may be necessary for the operation of the SKGABC and shall have the power to make temporary regulations where such committees are not governed by the by-laws.
- Participation on these committees is open to SKGABC Guide members in good standing who support the mandate of each committee or subcommittee.
The Board of Directors shall maintain a bank account in a chartered bank, credit union, or trust company in which funds of the Alliance shall be deposited and withdrawals made by resolution of the Board of Directors and any such cheques shall have authorized signatures. The Board of Directors shall have authority to pay all accounts of the society and shall make such regulations as it deems necessary to deal with the payment of regular current accounts.
The SKGABC shall not borrow or incur any liability in excess of any cash moneys on hand or in the bank without the approval of a special resolution by the members of the SKGABC.
The Auditor of the SKGABC shall be appointed at the AGM for the ensuing year and he/she shall certify the accounts of the Secretary/Treasurer at the AGM. Such auditors shall not be a member of the Board of Directors.
Amendments to the By-Laws
These By-Laws may be amended by a Special Resolution of the SKGABC. For the purpose of these By-Laws, a Special Resolution requires a three quarter majority of the members attending an Annual General Meeting or an Extraordinary General Meeting of which notice in writing has been given, specifying the intention to propose a Special Resolution. Notice shall be given not less than 14 days prior to the date of the meeting.
Code of Ethics of the Sea Kayak Guides Alliance of British Columbia
The purpose of the Code of Ethics is to state general principles of conduct to be observed by each member in order that they may best serve the interest of the public, industry, and the membership.
- The safety of our clients must be our prime concern at all times. All personal objectives and the objectives or our clients must be subordinated to this concern.
- Our clients have the right to expect all guides to be up to date on kayak guiding methods and techniques and to always use appropriate and well functioning equipment. SKGABC guides must be aware at all time of their physical, technical, and experiential limitations and only take on routes that are completely within their capabilities.
- Members are at all times representatives of the SKGABC and should conduct themselves in a manner that reflects well on the SKGABC and its members. This applies equally whether at SKGABC events, on water with clients, or transacting business with clients or government agencies.
- SKGABC members operating in a professional capacity are in a position of trust, power, and influence in relationship to their clients. Members must at all times uphold in good faith high standards of conduct and professionalism in this relationship.
- The SKGABC has established professional operating standards and qualifications for Level One Guide, Assistant Overnight Guide, Level Two Guide, Level Three Guide, Class Four Waters Endorsement, Guide Trainer, and Guide Examiner status. Observance of these standards and qualifications is the fundamental obligation of all members and failure of this obligation may result in suspension or expulsion.
- A member of the SKGABC will not issue statements, criticisms, or arguments on sea kayaking matters that are inspired or paid for by private interest, unless they indicate on whose behalf he is making such statements.
- A member will not attempt, directly or indirectly, to injure the professional reputation, prospects, or practice of another member by libellous comments.
- In the case of a suspected transgression of the SKGABC Bylaws, Operating Standards, or Code of Ethics, or issuing other unfavourable comments to a colleague, an SKGABC member will use respectful and confidential correspondence to the colleague directly, or else follow due process with the SKGABC complaint process, rather than issuing public criticisms.
- Members will refrain from expressing publicly an opinion on sea kayak safety matters unless the said member is informed as to the facts relating thereto.
- A member of the SKGABC will cooperate in extending the effectiveness of the profession by exchanging information and experience with fellow members.
- If a member is alleged to have displayed unethical, illegal, unprofessional, unsafe, or unfair practice, they must participate in the due process as required by the SKGABC Complaint Process.